Catch every expiration before it costs you.
TherapyTracked watches your treatment-plan re-authorizations, prior authorizations, and staff license renewals — and warns you on a schedule you set, with sensible defaults at 90, 60, and 30 days. A lapse never makes your services unbillable or your practice non-compliant.
We sign a Business Associate Agreement before you store a single record.Today, compliance lives in a spreadsheet nobody checks in time.
The tools a practice already uses store documents — but none of them warn you before a document, license, or paneling expires. TherapyTracked replaces the spreadsheet with a purpose-built system that watches the clock for you.
Track it once. We watch the clock.
Three steps, then it runs itself — a worklist that clears as you act, and a quiet email digest so nothing slips.
Track
Add your documents, staff licenses, payer panelings, and their renewal cycles — or start from a template.
Alert
Warnings surface in-app and in a PHI-free daily digest at the intervals you set — sensible defaults of 90, 60, and 30 days — ranked by urgency.
Resolve
Work the attention feed top-down; each item clears itself the moment the renewal is filed.
Everything a small practice needs to stay audit-ready.
Document-expiry alerts
Treatment-plan re-auths, prior authorizations, and consents — tracked as a deadline, not a folder.
License & credential tracking
Every clinician's state license and certification renewal, watched to the day.
Payer paneling & CAQH
Re-attestation, re-credentialing, and revalidation deadlines — the tracking no EHR does.
Operational checklists
Repeatable sequences for onboarding, recertifications, and payer admin — assigned and audited.
Patient records
The essentials, minimum-necessary by default — care-team visibility, not the whole roster.
Knowledge base
Your practice's policies and how-tos, linked to the checklists that use them.
Security isn't a feature here. It's who built it.
TherapyTracked was designed and built by an information-security architect — the exact discipline the HIPAA Security Rule is made of. The safeguards aren't bolted on; they're the starting point.
- Encrypted in transit and at rest. Your data is protected while it travels and while it is stored, on HIPAA-eligible cloud infrastructure.
- Multi-factor sign-in for everyone. Every login needs a second step — a passkey or authenticator app. No exceptions.
- Your data stays yours alone. Each practice's records are walled off from every other practice's — enforced deep in the database, not just the app.
- A tamper-evident trail. Every time protected data is opened, it is recorded to a log that cannot be edited or erased — kept for seven years.
Priced for a practice, not an enterprise.
A seat is any licensed clinician who sees clients — an owner who also treats counts as a seat. Non-clinical owners, admins, and support staff are free. Month-to-month, no lock-in — annual billing is two months free.
Core
Compliance tracking for a solo or small practice.
- 2 clinician seats included
- +$19 / additional seat
- Document & credential expiry alerts
- Checklists, patient records & knowledge base
- Expenses module +$29 / mo
Pro
Everything in Core, plus the Expenses module and priority support.
- 3 clinician seats included
- +$19 / additional seat
- Expenses module included
- Priority support
- Everything in Core
Organization
Pro across multiple clinics, with org-wide rollup dashboards.
- 2 clinics included · 4 seats each
- +$19 / additional seat, per clinic
- +$49 / additional clinic
- Org-wide rollup views
- Everything in Pro